• Office Administrator

    ID
    2018-3156
    Category
    Office Services
    Employment Type
    Regular Full-Time
    Location
    US-IL-Chicago
  •  

    Attention challengers of normal. We need curious people. The kind of people who know that ideas sometimes have to be wrestled to the ground and other times taken out for dinner. We need people to make ideas that move people. Is it fun? Yep. Is it hard work? Yep. We have good coffee. We will pay you. You will grow. Come on in, the water is fine.

    Summary

    The Office Coordinator provides administrative support to several senior agency leaders and serves as the receptionist for our 12th floor space.  This individual is part of the office services team and helps to implement broader processes and procedures that streamline agency operations, reduce costs and enable our client teams to focus on delivering quality work to our clients. 

    What You'll Do

    • Manage calendars and schedule meetings for assigned executives
    • Plan, book and manage travel arrangements for assigned executives
    • Compile and submit expense reports for assigned executives
    • Produce meeting agendas, presentations and other materials for assigned executives
    • Create, update and communicate agency resources such as phone lists, client lists, client contact information and other tools
    • Create and maintain agency organizational charts, staff lists and email distribution lists
    • Set up agency meetings and large client meetings, including booking rooms, ordering catering, coordinating technology needs and organizing logistical details
    • Help plan and set up agency events, such as annual holiday party, summer party and culture team events
    • Perform other administrative duties including faxing, copying, scanning, ordering supplies, arranging messenger services, preparing overnight deliveries, help with outgoing and incoming mail, etc.

    Our Ideal Candidate

    • Associates degree or equivalent work experience
    • 2+ years of administrative support experience within a corporate or agency environment
    • Ability to maintain sensitive and confidential information
    • Solid English language skills, both in written and verbal communication
    • Strong interpersonal skills including relationship development with clients and staff at all levels, trust building and the ability to maintain tact and professionalism
    • Excellent organizational skills and attention to detail
    • Computer proficiency in Microsoft Office Suite

    Who We Are

    We make inspiring creative. It’s not always the kind of work that hangs in a gallery, but it’s the kind that inspires people to buy well. We are an enterprise of thinkers and tinkerers armed with tools you won’t find anywhere else. We work hard. We play hard. We make rules. We break rules. We win awards that make our clients happy and your friends jealous. We will help move your career forward. We will challenge you, and we will celebrate successes with you. 
     
    Geometry Global, the world’s largest and most international brand activation agency, drives conversion, action and purchase through award-winning programs that change behavior and inspire people to buy well. With teams in 56 markets, Geometry Global has expertise in shopper, digital, experiential, relationship, promotional and trade marketing. Some of our clients are big hitters like Unilever, Kimberly-Clark, and Mondelez. Geometry Global is a WPP company. (NASDAQ: WPPGY). www.geometry.com 

    Geometry Global is an Equal Opportunity Employer that offers competitive salary, comprehensive benefits and great training programs. With the high volume of replies, we receive, it is not possible for us to personally respond to all prospective candidates. Please be assured that your resume will be reviewed and you will be contacted if there is an interest in your background and experience.

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