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Human Resources Assistant

Human Resources Assistant

ID 
2018-2771
Category 
HR
Employment Type 
Regular Full-Time
Location 
US-IL-Chicago

More information about this job

 

Attention challengers of normal. We need curious people. The kind of people who know that ideas sometimes have to be wrestled to the ground and other times taken out for dinner. We need people to make ideas that move people. Is it fun? Yep. Is it hard work? Yep. We have good coffee. We will pay you. You will grow. Come on in, the water is fine.

Summary

The HR Assistant performs a variety of technical and administrative duties at the direction of the broader Human Resources team. They will ensure the success of the team by supporting activities in the following areas: training, onboarding, policy implementation, employment, affirmative action and employment law. We are looking for the HR Assistant to start in April 2018.

What You'll Do

  • Support and communicate HR policies, procedures and benefits to staff
    • Review and share communications with the larger HR team
    • Ensure the distribution reaches the appropriate audience
  • Partner with HR team to manage HR inbox, answer employee questions, and engage appropriate support when appropriate
    • Create and manage a repository of standard answers to be used by the larger team when answering employee questions; update on a regular basis based on changes in policies and benefits
  • Generate and compile regional reports on an ad hoc basis at the direction of the HR & leadership teams
  • Conduct on-boarding duties including:
    • Communicating first day information to new employees
    • Moving new hires through the onboarding portal, ensuring that all required tasks are completed by the specified deadlines
    • Welcoming new hires on their first day
    • Obtaining required supplemental documents including signed offer letters and I-9 identification
  • Ensure all employee documents are filed in accordance with federal and local legislation; audit current files on a regular basis and propose updated filing procedures
  • Assist the team with other HR duties and functions such as:
    • Submitting payroll actions for new hires, terminations, and salary changes
    • Creating and printing materials for presentations
    • Tracking and retaining performance appraisals in employee files
  • Help organize training projects, presentations and workshops including reserving rooms when needed, printing materials, and requesting additional materials to ensure successful training
  • Partner with the HR Generalist to complete employment verifications when requested
  • Enter time reports once a week, at a minimum, and expense reports within 10 days of incurred expense
  • Handle other duties as assigned by supervisor

Our Ideal Candidate

  • Bachelor’s degree in Human Resources or related field of study
  • Internship experience in Human Resources required
  • Excellent interpersonal skills demonstrated by:
    • Developing positive employee relations by responding to all employee questions and concerns in a timely and thorough manner
  • Ability to communicate clearly, thoroughly and succinctly both verbally and in written form
  • Ability to maintain confidentiality and discretion at all times
  • Basic understanding of HR standards, employment laws and policies
  • Ability to analyze results, interpret data, and identify trends in HR data
  • Knowledge of process design and implementation
  • Proactive approach, demonstrated through actions such as:
    • Identifying opportunities and solutions to be helpful without being prompted
    • Looking for and taking on additional work during lull periods

Who We Are

We make inspiring creative. It’s not always the kind of work that hangs in a gallery, but it’s the kind that inspires people to buy well. We are an enterprise of thinkers and tinkerers armed with tools you won’t find anywhere else. We work hard. We play hard. We make rules. We break rules. We win awards that make our clients happy and your friends jealous. We will help move your career forward. We will challenge you, and we will celebrate successes with you. 
 
Geometry Global, the world’s largest and most international brand activation agency, drives conversion, action and purchase through award-winning programs that change behavior and inspire people to buy well. With teams in 56 markets, Geometry Global has expertise in shopper, digital, experiential, relationship, promotional and trade marketing. Some of our clients are big hitters like Unilever, Kimberly-Clark, and Mondelez. Geometry Global is a WPP company. (NASDAQ: WPPGY). www.geometry.com 

Geometry Global is an Equal Opportunity Employer that offers competitive salary, comprehensive benefits and great training programs. With the high volume of replies, we receive, it is not possible for us to personally respond to all prospective candidates. Please be assured that your resume will be reviewed and you will be contacted if there is an interest in your background and experience.

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