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Executive Assistant

Executive Assistant

Office Services
Employment Type 
Regular Full-Time
US-NY-New York

More information about this job


Attention challengers of normal. We need curious people. The kind of people who know that ideas sometimes have to be wrestled to the ground and other times taken out for dinner. We need people to make ideas that move people. Is it fun? Yep. Is it hard work? Yep. We have good coffee. We will pay you. You will grow. Come on in, the water is fine.

What You'll Do

  • Schedule and maintain calendar of appointments, meetings, and travel itineraries and coordinate related arrangements
  • Manage incoming/outgoing communications, screen and direct phone calls, process expense reports and maintain accurate files, including those of a confidential nature
  • Prioritize, handle, and route incoming correspondence, external mail, emails and internal information/paper flow
  • Foster strong relationships with senior level management and their Executive Assistants in all Geometry, WPP offices, and working with clients
  • Confirm meetings, reserve conference rooms, arrange for/follow up with food ordered for meetings
  • Copying and filing as required
  • Book taxis, airport pickups and transfers
  • Assist in preparing PowerPoint presentations
  • Formatting and printing Financial Reports in Excel
  • Keep updated list of contacts and details of key contacts worldwide, both in WPP companies and with clients
  • Occasional assistance with personal requests (i.e, purchasing theater/concert tickets, ordering gifts, etc.)
  • Planning team events (i.e. group dinners, team meetings, etc.)

Our Ideal Candidate

  • BA degree or equivalent work experience
  • 4-6 years’ experience in a mid-to–senior level assistant position, preferably in a marketing, advertising or financial environment
  • Exceptional interpersonal skills, extremely articulate
  • Strong written/verbal communication skills
  • Highly organized, with a strong attention to detail
  • Capable of handling multiple assignments simultaneously
  • Demonstrated ability to work independently with a high level of accuracy
  • Must be a team player
  • Experience booking extensive International Travel, including visa process, etc
  • Have the ability to work with confidential, sensitive issues in a professional manner to many levels of internal and external sources
  • Knowledge of PC based software including strong MSWord, Outlook and Internet with special emphasis on Excel and PowerPoint,
  • Iphone Savvy
  • Willingness to handle any detail, no matter how small, to ensure the executive’s needs are handled smoothly and efficiently
  • Has the maturity and professionalism required to deal with potentially sensitive information requiring tact, diplomacy, discretion and judgment
  • Ability to develop supportive relationships with agency departments and employees, including other Executive Assistants at WPP, WPP subsidiaries and with clients
  • Fast learner/proactive with a willingness to assist others as necessary
  • Demonstrates initiative and flexibility
  • Willingness to take on special projects as assigned

Who We Are

We make inspiring creative. It’s not always the kind of work that hangs in a gallery, but it’s the kind that inspires people to buy well. We are an enterprise of thinkers and tinkerers armed with tools you won’t find anywhere else. We work hard. We play hard. We make rules. We break rules. We win awards that make our clients happy and your friends jealous. We will help move your career forward. We will challenge you, and we will celebrate successes with you. 
Geometry Global, the world’s largest and most international brand activation agency, drives conversion, action and purchase through award-winning programs that change behavior and inspire people to buy well. With teams in 56 markets, Geometry Global has expertise in shopper, digital, experiential, relationship, promotional and trade marketing. Some of our clients are big hitters like Unilever, Kimberly-Clark, and Mondelez. Geometry Global is a WPP company. (NASDAQ: WPPGY). 

Geometry Global is an Equal Opportunity Employer that offers competitive salary, comprehensive benefits and great training programs. With the high volume of replies, we receive, it is not possible for us to personally respond to all prospective candidates. Please be assured that your resume will be reviewed and you will be contacted if there is an interest in your background and experience.

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